Effective Date: 15/08/2025
Last Updated: 15/08/2025
Advance Neurosurgery Associates (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information through our website located at https://ana-neurosurgery.com
Information We Collect
We may collect the following types of information from visitors to our website: a. Personal Information You Provide
When you fill out forms (e.g., Contact Us, Request Appointment), we may collect:
- First and last name
- Phone number
- Email address
- Any other information you choose to share (please do not include personal health information in website forms).
Automatically Collected Information
We may collect limited technical information about your visit, such as:
- IP address (anonymized when possible)
- Browser type and version
- Pages visited and time spent on the site
- Device type and operating system
This information helps us improve our website and is not linked to your medical records.
Protected Health Information (PHI)
If you are an existing patient, any health information you share with us outside of this website (e.g., in person, by phone, or through a secure patient portal) is protected by the Health Insurance Portability and Accountability Act (HIPAA).
We do not use this public website to collect or transmit PHI unless it is through a secure, HIPAA-compliant form or portal.
How We Use Your Information
We may use the information you provide for:
- Responding to your inquiries or appointment requests
- Providing information about our services
- Improving our website functionality
- Complying with legal and regulatory requirements
Cookies and Tracking Technologies
Our website may use cookies, analytics, and similar technologies to enhance your browsing experience.
- We do not use cookies to store PHI.
- You can disable cookies in your browser settings, but certain features of our site may not function properly.
HIPAA and Online Tracking Tools
We understand the importance of protecting your privacy when using online tracking technologies, such as:
- Google Analytics
- Meta (Facebook) Pixel
- Advertising and remarketing tags
- Other analytics or marketing tools
To maintain compliance and reduce risk:
- We configure tracking tools to avoid collecting or transmitting PHI.
- We do not knowingly send identifiable health-related information to third parties through tracking pixels or analytics scripts.
- Tracking may be disabled on pages where visitors may submit sensitive information, such as appointment forms or patient portals.
- Any third-party vendors with access to website data are required to maintain appropriate safeguards and, where applicable, sign a Business Associate Agreement (BAA).
Important: While we take steps to prevent PHI disclosure, visiting a healthcare-related website may be interpreted by some privacy laws as a health-related activity. Depending on your state of residence, you may have the right to limit or opt out of tracking entirely. You can contact us to request this.
Data Sharing
We will not sell, rent, or share your personal information with third parties for marketing purposes.
We may share information with:
- Service providers who perform functions on our behalf (and have agreed to protect your data under a BAA if applicable)
- Legal authorities when required by law
Security Measures
We use reasonable administrative, physical, and technical safeguards to protect the information you submit through our website, including:
- SSL/TLS encryption for all data in transit
- Secure hosting environments
- Access controls and staff training
Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of these third-party sites.
Your Rights
Depending on your state of residence, you may have additional rights under laws such as: ● California Consumer Privacy Act (CCPA/CPRA)
- Colorado Privacy Act (CPA)
- Washington My Health My Data Act (MHMD)
- Virginia Consumer Data Protection Act (VCDPA)
These may include:
- The right to know what personal information we collect
- The right to request deletion of your personal information
- The right to opt out of certain data sharing
To exercise these rights, please contact us using the information below.
Medical Record Request Policy:
Medical record requests are only available to patients who have been seen by a provider at Advanced Neurosurgery Associates. If you are not a current or former patient of our practice, please do not submit a medical record request through our website or by any other means. Submitting such a request without having received care from our providers will not be processed and may result in delays.
By submitting a medical record request, you confirm that you are the patient or an authorized representative of a patient who has been treated at Advanced Neurosurgery Associates. Any unauthorized or fraudulent requests will not be honored.
HIPAA Disclaimer: For your privacy and security, please do not include detailed medical information, diagnoses, or other protected health information (PHI) in the online request form. Our office will provide you with the appropriate HIPAA-compliant forms to complete your request.
Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact:
Advance Neurosurgery Associates
Address: 201 Route 17 North Suite 501, Rutherford, NJ 07070
Phone: 201.457.0044
Email: info@ana-neurosurgery.com